What Groups Hire a Coach For

The vehicle is the same, but a school trip, a fixture and a wedding each bring their own rules. Pick the trip type for the details that apply to it.

Each trip type has its own checklist

A school trip turns on consent, risk assessment and seat belts. A team away day turns on kit space and getting back after a late finish. A corporate day turns on timing between venues. Golf breaks and Highland tours turn on drivers' hours over long days. A wedding often pairs a coach for guests with a chauffeur car, and the car runs under private hire licensing.

Airport runs carry the most rules

Airport transfers sit behind almost every trip type, and they are the most tightly controlled part of the day. The rules below come from Heathrow and Gatwick and from the licensing that applies to every hired vehicle. They decide when the coach may arrive and how long it may stay.

Rules that apply

At Heathrow, charter coaches collecting groups from a terminal forecourt must first go to the West Ramp Coach Park and pre-book a forecourt permit and slot
Buses and coaches receive a 100% discount from Heathrow's Terminal Drop-Off Charge
Vehicles carrying 9 or more passengers for hire or reward need a PSV operator's licence from the Traffic Commissioner

Questions

Can one booking mix trip types?

Yes. An airport pick-up, a venue and a day tour can sit on one quote.

Do you arrange accessible transport?

We ask operators for a suitable vehicle once you tell us what passengers need. Give the details early.

Which service suits a club outing?

Sports teams covers fixtures and tournaments; day tours covers sightseeing.